Process optimisation for SMEs in Switzerland

An AI potential analysis from Fox Computers costs from CHF 2,200 and includes one day with you and your team plus the evaluation. On that day we look at your processes, find the time-wasters and rate every opportunity by benefit, effort and risk. Larger analyses across several departments are billed by effort at CHF 160 per hour or wrapped into a fixed-price quote. So you know exactly what the analysis costs before you start, and can then decide calmly which actions you want to implement.

The AI potential analysis from Fox Computers takes one day with you and your team, plus the evaluation, which we then present to you. For larger businesses or several departments, expect a few days to a few weeks, depending on how many processes and people are involved. Quick wins that can be implemented right away are often done during the analysis itself. It matters to us that your day-to-day business keeps running. That’s why we keep the conversations short and bundled, so your team isn’t tied up for days.

An AI potential analysis is a structured review of your processes that shows where automation and AI will genuinely save time in your business. Fox Computers spends a day with you and your team looking at where data is entered twice, e-mails are retyped or information has to be hunted down. We rate every opportunity by benefit, effort and risk, and clarify the data situation and data protection. Sometimes it turns out that a process needs simplifying first before automation is worth it. The result is a prioritised action plan, from CHF 2,200.

Yes. Especially in small businesses with five to twenty employees, every hour of duplicated work hits the owner directly. A few people wear many hats there, and processes have often grown over years without anyone writing them down. Typical examples are trade businesses, fiduciaries, medical practices and service providers in the Basel region and across Switzerland. Fox Computers takes a pragmatic approach, starting with the biggest lever, for example the path from enquiry to quote, rather than turning the whole business upside down at once.

No. In most cases we get more out of the programs you already use, such as Bexio, Abacus, Microsoft 365 or Google Workspace. Many bottlenecks aren’t caused by missing software but by unclear responsibilities, duplicate lists and missing interfaces. Fox Computers only recommends new tools when they clearly pay off. If you’re planning to introduce new software anyway, an analysis beforehand is especially worthwhile: clarify the process first, then choose the tool. That saves costly adjustments and stops old workarounds migrating into the new software.

It depends on the process, but Fox Computers quantifies the savings potential in hours per week before implementation, so you can compare the benefit with the cost. To do this, we define metrics up front, such as time spent per quote, invoice turnaround time or error rate, and measure again after implementation. A worked example: if your team saves three hours a week at an internal hourly rate of CHF 80, that comes to around CHF 11,000 a year over 46 working weeks. An analysis from CHF 2,200 quickly pays for itself.

The effort stays low: Fox Computers holds short, bundled conversations with the people who do the work every day and looks at their tools. Their knowledge is valuable, because the real bottleneck is often somewhere other than expected. With the AI potential analysis from CHF 2,200, this is concentrated into a single day. We don’t need perfect documentation, just real examples: a typical enquiry, a quote, an invoice. Where possible, we draw on figures for time spent and errors. That gives a realistic picture of your business rather than a theory from the drawing board.

You get a clear, prioritised action plan: which steps stay, which go and which can be automated. It includes an easy-to-understand overview of your key processes, the weak points and, for each action, the expected benefit, effort and risk. Fox Computers doesn’t deliver a thick report but a basis for decisions you can work with straight away. The data situation and data protection are clarified too. So you know where to start, whether with a reorganisation, an automation from CHF 5,000 or an AI assistant.

Yes, if you wish, we implement the roadmap directly, from reorganising individual steps to automation with n8n, Make or custom scripts. Because Fox Computers has been building websites and interfaces since 2010, the recommendations are technically realistic, not just well-meant. A process automation starts from CHF 5,000 and takes two to four weeks. But you’re free to choose: you can also implement the action plan in-house or with other partners. You decide how far you go and keep control of pace and budget.

Fox Computers treats everything it sees as confidential and works in line with the Swiss data protection act, the revFADP (Swiss Federal Act on Data Protection), and, where it applies to you, the GDPR. For the analysis we don’t need complete customer data, just examples of processes, which can often be anonymised. We only look at what is needed for the assessment. At the same time, we clarify which data an automation or AI would later process. That shows whether cloud services are an option or whether local AI on your own server or with a Swiss hosting provider makes more sense.